MINUTES
The Village of Evendale
Regular Council Meeting
February 14, 2008
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mrs. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. Bill Puthoff, Jr., Mr. Jeff Albrinck, and Mr. John H. Ranz, Jr.and Mr. Doug Lohmeier. Also present were: Village Engineer, James Jeffers; Chief Fiscal and Accounting Office, George Snyder; Recreation Director, David Nichols; Village Solicitor, Tim Burke; and Village Clerk, Michelle Ficke.
The first item of the agenda is the oath of office for Barb Rohs, newly trained Village Clerk. Micki Ficke was thanked for her almost 5 years of service. Flowers were presented and pictures were taken.
The Mayor moved item # V to next agenda item to present the Proclamation congratulating Grace Ficke for receiving the Ohio Youth Leadership by the Ohio Parks and Recreation award for the work she has done for the Village of Evendale. A short biography was read , family introduced and pictures taken.
Mayor Apking presented the consent calendar. Mr. Vonderhaar made the motion to approve the revised 2-13-08 agenda adding ordinance # 08-08. Seconded by Mr. Puthoff and unanimously approved.
The mayor made a motion to approve the consent calendar as corrected, seconded by Mr. Vonderhaar and unanimously approved.
Report from Committees:
Mr. Albrinck announced that two Evendale Captains were interviewed for the Chief position to replace Chief John Vail. On March 6, 2008, Rick Cruse will be the new Evendale Fire Chief.
Mr. Vonderhaar stated the swimming pool will be painted in the spring and be completed by opening. The tennis courts will also refinished in the near future
Mrs. Carolyn Smiley-Robertson spoke about the minutes from the Fire-Recreation-Service-Engineering-GHF Committee meeting. The committee needs to address putting an electronic marquee signs at the entrance or entrances to Municipal Park or use the existing board to announce upcoming recreation events. Mrs. Smiley Robertson would like feed back from council members before the next committee meeting. An example can be seen at the corner of Mason-Montgomery Rd and Tylersville. Update on the Cooper Creek project is that one of the project pieces has been implemented. There will be an ordinance on tonight’s agenda regarding the new playground equipment. The new playground equipment will be ADA accessible. St. Rita’s has asked for the existing playground equipment and will remove it. Mr.
Vonderhaar presented pictures of new playground for the Village..
The Mayor will meet with James Jeffers next week regarding street signs. George Snyder confirmed that $100,000 was appropriated.
The Mayor introduced Steve Montgomery, Regional Vice President, Erickson Retirement Communities. Council and Planning Commission will be heading to Novi, Michigan to tour and meet with Erickson on March 3, 2008.
Mr. Lohmeier would like a discussion before both ordinances #08-04A and #08-04B were presented. Much discussion on the location of the sign and obstructions by the signs for the property located 10325 Reading Road, where the new Subway will relocate. Mr. Lohmeier feels that even thought the sign variance committee approved the placement, he is concerned with the obstructions. Mr. Marquette, Lackart Sign Company and Tim Tuffs, Linwood Properties were in attendance to discuss placement and the process of picking a place for their sign. The new sign may not be very visible going south. Some of the obstructions are PG Graves Sign and bushes. Much discussion was held regarding visibility and obstructions. Mr. Puthoff suggested removing the bushes and PG Graves sign which would allow the
sign to be moved 50 feet south of the proposed location. The Mayor would like parties to look at the site again.
Mr. Vonderhaar presented # Ord 08-04A GRANTING A SIGN VARIANCE TO LINWOOD PROPERTIES, LLC FOR A MONUMENT SIGN FOR THE SHOPPES OF EVENDALE AT 10325 READING ROAD and seconded my Mr. Puthoff. Discussion was Mr. Puthoff wants to clean up the corner. Mr. Vonderhaar stated that since the owner is OK with the sign variance then the Village has done their job. Mr. Puthoff would like a better solution in the look of the corner and not clutter the corner. Mr. Puthoff wants to make the position of the sign better for the owner. Mr. Puthoff would like the sign moved south. Mr. Vonderhaar stated that the sign was originally approved by the planning commission but it was to close to the right away so the owner needed a variance.
A motion to read Ordinance #08-04-A by title only was made by Mr.Vonderhaar , seconded by Mrs. Smiley-Robertson unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-04-A was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson. Yes votes form Mr. Puthoff, Mrs Smiley Robertson and Mr. Lohmeier. No votes by Mr. Ranz . Mr. Albrinck recused himself. The 2nd reading will be on next months agenda. Mr. Ranz does not think that granting a variance is in the best interest of the Village.
A motion to table Ord 08-04B REJECTING A SIGN VARIANCE TO LINWOOD PROPERTIES, LLC FOR A MONUMENT SIGN FOR THE SHOPPES OF EVENDALE AT 10325 READING ROAD AND DECLARING AN EMERGENCY was made my Mr. Vonderhaar, seconded my Mr. Puthoff and unanimously approved.
Mayor Apking presented Ordinance #08-05 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS. A motion to read Ordinance #08-05 by title only was made by Mr. Lohmeier, seconded Mr. Vonderhaar by and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance 08-05 was made by Mr. Puthoff, seconded by Mr. Ranz and unanimously approved on roll call. A motion to adopt Ordinance 08-05 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance 08-05 adopted as an emergency.
Mayor Apking presented Ordinance #08-06 AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES. A motion to read Ordinance #08-06 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-06 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #08-06 as an emergency was made by Mr. Lohmeier, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #08-06 adopted as an emergency.
Motion to amend Ordinance #08-07 from “Village Administrator” to “Village Mayor” was made by Mr. Vonderhaar and seconded by Mr. Albrinck and unanimously approved.
Mayor Apking presented Ordinance #08-07 as amended AUTHORIZING THE VILLAGE MAYOR TO PERMIT ST. RITA’S SCHOOL TO SALVAGE AND TAKE OWNERSHIP OF RECREATION EQUIPMENT ABOUT TO BE ABANDONED BY THE VILLAGE. Discussion: Mr. Ranz wanted to know the process of letting people know this equipment was available. Mr. Vonderhaar stated that the equipment has no value and Evendale was going to trash it. St. Rita agreed to dismantle and move the playground equipment., at their expense. A motion to read Ordinance #08-07 by title only,as amended, was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call.. A motion to suspend the second and third readings of Ordinance #08-07, as amended, was made by Mr. Ranz, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion
to adopt Ordinance #08-07 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance #08-07 adopted as an emergency.
Mayor Apking presented Ordinance #08-08 APPOINTING RICHARD G. CRUSE AS FIRE CHIEF OF THE VILLAGE OF EVENDALE. A motion to read Ordinance #08-08 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ordinance #08-08 was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ordinance #08-08 as an emergency was made by Mr. Puthoff seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ordinance#08-08 adopted as an emergency.
Mayor Apking presented Resolution #08-04 FIXING A DATE AND TIME FOR A PUBLIC HEARING ON A ZONE CHANGE REQUESTED BY BOYD BROS TRANSPORTATION, INC. A motion to read Resolution #08-04 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Resolution #08-04 as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Resolution #08-04 adopted as an emergency
Other business:
Mr. Jack Cameron wanted to know if it was time to set up a date and format for an open house or public meeting regarding the Erickson Retirement Community. After discussion, it was decided to wait until the Council had a chance to visit other Erickson sites and more information is gathered.
There were no other items to go before Council. A motion to adjourn was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved. Council adjourned at 8:00 pm.
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Mayor
Attest:
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Village Clerk
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